Back office · Bids
Bid tracking
Track every bid invitation, deadline, and submission. Know exactly where each opportunity stands.
Who this is for
- General contractors bidding commercial or residential work
- Subcontractors getting invited to multiple projects
- Trade contractors who want to bid more without drowning in paperwork
- Anyone who's missed a bid deadline and sworn "never again"
The problem
Bid invitations come in through email, text messages, and plan rooms. Deadlines are buried in PDFs. By the time you pull together the documents, half the deadline is gone, or worse, it already passed.
Missing bids means missing work. Chasing bids at the last minute means sloppy quotes and leaving money on the table.
What we do
- Invitation capture: We organize the bid invites you receive and track every deadline
- Deadline tracking: Clear visibility on what's due when, with reminders before deadlines hit
- Document organization: Plans, specs, addenda, and requirements organized by project
- Submission tracking: Record of what you submitted, when, and to whom
- Win/loss tracking: Follow up on results so you know your hit rate
How it works
We set up a simple tracking system, usually a shared spreadsheet or your existing project management tool, and keep it updated. You get a weekly pipeline review: what's coming due, what needs your attention, what's been decided.
When a bid needs a quote, we can count the plans and put your pricing into one (see plan counts).
Stop missing opportunities
Let's talk about your bid volume and how we can help.